Add an electronic Seal
to all your documents
Digital preservation
Rules and regulations, as well as common sense, requires documents to be kept for certain periods of time and to remain readable.
However, rapid changes in technology mean that, even within just a few years, file formats become obsolete and cause problems for your records management and compliance.
In many cases, newer versions of a program offer support for older versions, but when an organization switches to another vendor, this is certainly not always the case.
Therefor digital documents and data need to be preserved in such a manner that they not only can be read, but that the layout and content are preserved.
Records Management
“The field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”
ISO 15489-1:2001
How to enhance Digital Preservation?
Our PDF/A conversion service offers the capabilities to convert a wide range of document formats to a ISO-standard PDF/A format:
- Microsoft Office documents (.docx, .xlsx, pptx, etc.)
- PDF documents (.pdf)
- Email messages (.msg, .pst, .mbox, .eml, .emlx)
- AutoCAD drawings (.dwg)
- Text files (.txt, .rtf, .csv, .html, .xml)
- Images files (.tiff, .jpg, .png)
This prevents loss of information caused by changes in data formats due to software changes or software becoming obsolete at all.
But PDF/A is not enough!
But is it Safe? Is it Read-only? Tamper-proof?
No, absolutely not! Don’t be fooled, a PDF/A is very easy to modify. No hacking tools or anything special required. Just standard Adobe Acrobat Reader. Just Edit the file and Save as a PDF/A again.
Digital preservation should therefore be further enhanced by digitally signing the documents. By using our digital signature service.
Add an electronic eSeal to your PDFs
Make your PDFs tamperproof by adding a qualified electronic seal
Use our Digital Signing service to make your documents:
- Independent Verifiable
- Tamper-proof
Anyone who opens a digitally signed PDF can immediately see if the PDF is an original, signed by you, or has been tampered with.
Extend this Proof of Authenticity to all case files and audit-trails
Using our platform you can also certify the entire case file, included for example, a SharePoint audit-trail, by anchoring them all on a Blockchain.
Combining the original document with the converted PDF in one registration will provide proof in the future, beyond doubt, that the pdf file and original document are a pair.
Anyone that has access can now verify the authenticity by simply recreating the hash and verify it on the Blockchain.